Analysis and Management of Equipment at the Office of Academic Resources, Prince of Songkla University

Abstract

This study aims to analyze the equipment and its management at the Office of Academic Resources, Prince of Songkla University. The research examines equipment records from the fiscal years 1997–2024 and surveys the future equipment needs of 57 personnel at the Office of Academic Resources using an online questionnaire. Data analysis was conducted through content analysis.

            The findings reveal that the Office of Academic Resources spent 34,271,227.54 THB on procuring equipment across 12 categories, totaling 130 items and 4,368 units. Of these, 3,356 units have reached the end of their lifespan, while 1,012 units remain in use, with a residual value of 6,454,795.53 THB, accounting for 18.83% of the total procurement expenditure. The three most critical categories of equipment for operations are: 1) Computer Equipment – with a residual value of 21.89% of the procurement amount. This includes computers, monitors, and servers. Future equipment needs in this category include production-level color laser printers, laptop computers, and production-level black-and-white laser printers. 2) Office Equipment – with a residual value of 11.79%. This includes air conditioners, automated library machines, and multipurpose chairs. Future needs include automatic borrowing/returning cabinets, a 3.2-meter-wide vinyl printer, and a high-speed semi-automatic bookbinding machine. 3) Advertising and Broadcasting Equipment – with a residual value of 24.84%. This includes video transmission devices, video cameras, and display system accessories. Future needs in this category include video editing and effects equipment as well as data recording devices. The equipment management follows a life cycle approach and aligns with the fiscal year processes, which include recognition, disbursement, usage, inspection, maintenance, disposal, and procurement.